DocStore provides a virtual filing cabinet for all of your documents such as invoices, purchase orders and check advices that are associated with accounting transactions. It transforms the audit process, as it allows you to drill down on a figure in a financial statement, to not only see the transactions that make up the figure, but see a PDF of the original document (eg. invoice) as well.
Adagio DocStore enables the manual and automatic linking of PDF documents to Adagio accounting transactions and master files. Generated PDFs (Invoices, Credit Notes, Inventory Receipts) are automatically attached to their source transaction. Accounts Payables invoices can be attached or scanned during batch entry. All reports can be generated to PDF and automatically filed. Once a document is attached to a transaction in a batch, the document will automatically “flow” to transactions in other modules.
For example, an Invoice processed in PurchaseOrders will be attached to the invoice in Payables. When that invoice is paid in Payables, a remittance advice and the invoice will be attached to the bank credit in Ledger. The controller, chief financial officer or auditor can click on a credit in the bank general ledger account and view the remittance advice for the check and all invoices paid by the check.
DocStore Lets You:
- Organize not only your documents you have generated, but also attach paper and PDF documents sent to you. Scan received vendor packing slips, invoices, customer checks or quotes, for example.
- Attach PDFs to transactions on the fly, or drag emailed PDFs, or attach those already saved or scanned directly to their related transactions.
- See not only the accounting information, but also the document itself, including checks, payment advices and previous supporting documents.
- Attach and view service agreements, voided checks, or contracts, directly to vendors, customers or banks.
- Look up documents while drilling down to transaction details from financial statements.
- Customize the save location of PDFs. Your documents and reports can be saved in a folder relative to the company data, or on a separate drive. This allows PDFs to be relocated without breaking any links.
Adagio DocStore Compatibility and Pricing
Adagio Version 9.3 modules are all compatible with Adagio DocStore. DocStore costs $CAN 4830, and it quickly pays for itself in paper and filing expenses saved!
Adagio DocStore provides a simple interface to scan, search and print reports and documents saved in the accounting department, whether or not they were generated by Adagio. Docstore is the ideal electronic document storage system for your Adagio Accounting. If you haven’t implemented DocStore yet, it’s definitely time to add this module to your Adagio system.
